Camp Management Software

  • Flexible Report-Building
  • Family Account Management
  • Staff & Volunteer Tools
  • Revenue & Receivables Tracking
  • Integrated Merchandising
  • PCI Level 1 Compliant


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Centralized Camp Management Toolkit

Transform the way you run your programs by using ACTIVE's Camp & Class Manager software as your operations hub, no matter the size or complexity of your camp. We have what you need — and what you want.

Secure Account Management & Payment Processing

360-Degree Family Account Management

View and edit individual and family accounts, transfer and modify sessions, cancel a registration and provide a refund, record notes, make manual payments, and much more with our camp management system.

Auto-Billing and Payment Management

Offer payment plans for parents and participants and put billing of unpaid balances on autopilot. Parents will be notified and automatically charged when the payment is due.

Vault-Secure Hosted Environment

Rest easy knowing that your data is stored in one of our state-of-the-art data centers utilizing best-in-class security measures while providing 99.9% uptime reliability. All of our payment processing meets PCI Level 1 compliance.

Online Attendance Tracking

  • Direct URL link allows camp staff to access attendance tracking tools from any mobile device
  • Easily sort and filter session views to find the camper information you’re looking for
  • Access critical camper data as they show up for sessions
  • Reporting and insights that allow you to track historical trends for future camp programming
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Flexible Camp Reporting

Make smart, data-driven decisions with report-building tools that let you drill into the data that matters most to your camp.

  • Create custom reports for check-in, session capacity, waitlists, merchandise and more
  • View transaction histories by individual, family, program, or season
  • Choose custom fields to include the data you need and exclude what you don’t
  • Sort, filter and group data as you need
  • Export reports into pre-formatted Excel documents
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Powerful Financial Performance Tracking

  • Output 30-, 60- and 90-day accounts receivable reports
  • Track revenues and other metrics against your camp’s goals
  • Perform year-over-year comparisons

People and Product Management Tools

Camp Database Management

Choose to manage individual campers and families or filter your records based on specific criteria such as balance owed or registration status with camp database software.

Merchandise & Camp Store Integration

Lift revenues during the camp registration process by selling products and equipment and accepting camp store deposits.

Staff and Volunteer Tools

Use built-in email features to keep in touch with staff and volunteers. Quickly assign administrative or access rights of your camp software to individual staff members or camp managers.

“ACTIVE has been an instrumental component to the success of our camps and clinics here at the University of Notre Dame. Without ACTIVE’s willingness to adapt to our needs to better become efficient in years past, our success would not be where it’s at without their entire organization.”
Jordon Haitsma Camps and Clinics Director,
University of Notre Dame Department of Athletics

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